Enterprise / Document Management
Document Management Systems for Canadian Organisations
Replace filing cabinets and shared drives with a secure, searchable DMS — version control, e-signatures, automated retention policies, and PIPEDA/FOIPPA compliance for BC and Canadian organisations.
What We Deliver
Document Management Capabilities
Secure, compliant document management for Canadian organisations — giving every team instant access to the right documents while keeping sensitive data protected.
Document Repository & Storage
Centralised, cloud-based document repository with folder hierarchies, metadata tagging, and Canadian data residency options to meet PIPEDA and provincial requirements.
Version Control & Approval Workflows
Full document version history, check-in/check-out, and multi-stage approval workflows — ensuring the right people review and approve every document before it goes live.
E-Signature Integration
Legally binding e-signatures compliant with the Canadian Electronic Commerce Act — DocuSign, Adobe Sign, and custom e-signature workflows integrated into your DMS.
Full-text Search & AI Tagging
Instant full-text search across millions of documents with AI-powered auto-tagging, classification, and duplicate detection — find anything in seconds.
Retention & Disposal Policies
Automated retention schedules, legal hold management, and secure disposal workflows aligned with Canadian records management regulations and industry requirements.
SharePoint & Microsoft 365 Integration
Deep integration with SharePoint, Teams, and Microsoft 365 — or standalone DMS deployment — giving Canadian organisations flexibility in their digital workplace.
Our Work
DMS Projects
Document repository interface
Version history view
E-signature workflow
Search & discovery screen
Retention policy dashboardHow We Work
DMS Implementation Process
From document chaos to organised, searchable, compliant — a structured implementation that migrates your documents without disrupting operations.
Document Audit
Inventory all existing document types, storage locations, retention requirements, and access control needs across your Canadian organisation.
Taxonomy & Metadata Design
Design the folder structure, metadata schema, and classification taxonomy that will make your documents instantly findable.
DMS Configuration
Configure the platform with your taxonomy, access controls, workflow rules, retention policies, and e-signature integrations.
Document Migration
Migrate existing documents from shared drives, email archives, and legacy systems — with AI-assisted classification and metadata extraction.
Integration & Testing
Integrate with ERP, CRM, HRMS, and Microsoft 365 — and test every workflow end-to-end before go-live.
Training & Go-live
Role-based training for all users and administrators, followed by a managed go-live with support readily available for the first 30 days.
Why SharpLogic
Why Canadian organisations choose us
PIPEDA & FOIPPA by design
Data residency in Canada, consent management, and privacy-by-design architecture — built to satisfy BC's FOIPPA and federal PIPEDA requirements.
Instant findability
Full-text search and AI tagging means your team finds any document in seconds — no more digging through shared drives or asking colleagues where things are saved.
Reduced compliance risk
Automated retention, legal hold, and disposal workflows eliminate the human error that causes compliance breaches and regulatory penalties.
High adoption
We design for the way your team actually works — integrating DMS into existing tools like Microsoft 365 rather than asking people to change everything at once.
Let's get started
Get control of your documents — finally
Let us build a document management system your Canadian team will love — secure, searchable, and compliant with every privacy regulation that applies to you.